Cut Maintenance Costs by Up to 25%

Preventive scheduling and driver inspections that stop breakdowns before they happen
  • Schedule by engine hours or time
  • Get email reminders before service is due
  • Catch issues early with mobile inspections
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Proven Results Across Industries
See how companies like yours are cutting fuel costs and improving operations
25%
Gas bill savings
“We saved at least 20 to 25 % on our gas bill which is huge”
Daniel Dejanovic
Topper Linen Supply Limited
3.5%
Operational expense reduction
“In the past, we had to phone the driver and ask him where he was. Now we’re able to get a tremendous solution – over 3.5% on our operational expenses, fuel savings, payroll savings, and management savings with our staff and customers.”
Lorne MacInnes
Ferguson Moving and Storage
100%
Route ownership
“The biggest benefit PosiTrace has offered – the migration of operations and controlled routes to the driver’s schedule. We have become 100% owners of our routes.”
Charras
Powerful Features That Drive Results
Technology that makes maintenance savings automatic
Automated Maintenance Scheduling
See all upcoming maintenance across your fleet. Color- coded table shows what’s due, when, and for which vehicle.
  • Schedule by engine hours or time intervals to match manufacturer specs
  • Color-coded status tracking: instantly know when a service is due soon or overdue, critical or not
  • Filterable table shows service task, status, interval, due date, and vehicle
Never Miss a Service Date
Automated email reminders ensure maintenance happens on schedule. Get advance notice to plan services at your convenience.
  • Set reminders based on odometer reading or engine hours for advance notice
  • Add multiple recipients to keep managers, mechanics, and drivers informed
  • Automatic progress tracking shows exactly how close to next service interval
Catch Problems Before Breakdowns
Drivers report vehicle issues from smartphones the moment they’re discovered, preventing roadside breakdowns.
  • Digital pre-trip inspections replace paper forms and complete in 2-3 minutes
  • Photo capture and notes provide visual evidence of reported issues
  • Instant alerts let you pull vehicles from service before problems escalate
How it works?

Get your fleet protected and optimized in three simple steps with our proven
GPS tracking solution.

01
Attach GPS trackers or dash cameras to your asset in minutes.
02
Monitor your entire fleet in real-time with instant alerts for speeding, idling and driver behaviour.
03
Take action on insights to reduce costs, improve safety, and optimize operations across your fleet.
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Frequently Asked Questions
Get answers to common questions about fuel cost reduction and fleet optimization
How much can I actually save on maintenance costs with PosiTrace?
Most fleets see 10-20% reduction within 90 days. Savings depend on current maintenance practices. Fleets doing mostly reactive maintenance save most because emergency repairs cost 4x more than scheduled work. We’ll show a custom estimate based on your fleet size and spending.
Should I schedule maintenance based on engine hours or odometer intervals?
Engine hours are best for vehicles that idle frequently (service trucks, concrete mixers). Odometer-based works for consistent runners (delivery vans, long-haul trucks). PosiTrace supports both, and you can use different methods per vehicle. The system tracks both automatically.
Will my drivers actually use the mobile inspection app?
Yes. The app is faster than paper – 2-3 minutes to complete by tapping checkboxes and taking photos. Drivers appreciate photo evidence protects them if issues arise later. We provide training videos and quick-start guides for smooth adoption.
Can I import my existing maintenance schedules into PosiTrace?
You can manually enter existing schedules during setup and add maintenance tasks with intervals and last service dates. The system then calculates when next service is due and begins tracking automatically.
I have different types of vehicles with different maintenance needs. Can PosiTrace handle that?
Yes. Each vehicle can have its own scheduled tasks with different intervals. Create template schedules for common vehicle types and apply to multiple vehicles, then customize as needed. Dashboard shows all vehicles together but lets you filter by equipment.
What happens when I have an unexpected breakdown? Can I track emergency repairs too?
Yes, log unscheduled maintenance in the service log history with date, work description, cost, and notes. This creates complete maintenance history including preventive and emergency repairs. Track which vehicles require most emergency repairs to inform repair-versus-replace decisions.
Can I show my boss an ROI report on maintenance savings?
Yes. The system tracks costs and history per vehicle. Run reports showing spending over time, cost per vehicle. The service log includes cost fields for all entries.
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